... | @@ -28,49 +28,62 @@ sequenceDiagram |
... | @@ -28,49 +28,62 @@ sequenceDiagram |
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participant Head of UAC
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participant Head of UAC
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activate Applicant
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activate Applicant
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Applicant->>Applicant: File new request
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Applicant->>Applicant: 1. File new request
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Applicant->>Applicant: Finalize & Validity Check
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Applicant->>Applicant: 2. Finalize & Validity Check
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Applicant->>Management: Sign and Upload PDF
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Applicant->>Management: 3. Sign and Upload PDF
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deactivate Applicant
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deactivate Applicant
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activate Management
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activate Management
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opt Return to Applicant
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opt Return to Applicant
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Management->>Applicant: Return
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Management->>Applicant: 4. Return
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deactivate Management
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deactivate Management
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activate Applicant
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activate Applicant
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Applicant->>Management: Resubmit
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Applicant->>Management: 5. Resubmit
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deactivate Applicant
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deactivate Applicant
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activate Management
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activate Management
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End
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End
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Management->>Biobank: Complete? Then management-release
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Management->>Biobank: 6. Complete? Then management-release
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activate Biobank
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activate Biobank
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Management->>Ethics: Mail to ethics
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Management->>Ethics: 7. Mail to ethics
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activate Ethics
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activate Ethics
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Ethics->>Management: Approval
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Ethics->>Management: 8. Approval
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deactivate Ethics
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deactivate Ethics
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Biobank->>Management: biobank-release
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Biobank->>Management: 9. biobank-release
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deactivate Biobank
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deactivate Biobank
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Management->>Head of UAC: Request
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Management->>Head of UAC: 10. Request
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deactivate Management
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deactivate Management
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activate Head of UAC
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activate Head of UAC
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Head of UAC->>Biobank: Finally approve
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Head of UAC->>Biobank: 11. Finally approve
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deactivate Head of UAC
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deactivate Head of UAC
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activate Biobank
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activate Biobank
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Biobank->>Applicant: Ship biomaterial
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Biobank->>Applicant: 12. Ship biomaterial
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deactivate Biobank
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deactivate Biobank
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Applicant->>Biobank: Analysis results
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Applicant->>Biobank: 13. Analysis results
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activate Biobank
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activate Biobank
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Biobank->>Applicant: Results + Data
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Biobank->>Applicant: 14. Results + Data
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deactivate Biobank
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deactivate Biobank
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```
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```
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1. The applicant files a new request. It starts off in draft state, in which it is only visible to the applicant and can be edited and saved freely.
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2. When the request is ready for submission, the applicant clicks "Finalize". At this point, several validations are performed and the applicant is alerted, if any fields are not filled sufficiently. Until all validations pass, the applicant can edit his request and then click "Finalize" again.
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3. After successfully finalizing the request, the request goes to state "signable". The applicant is required to print out a condensed application form, sign it and upload the signed form in the portal. The upload is accepted only when the barcode of the application form can be read successfully. On success the request goes to state "signed" and will be processed by management. When experiencing any trouble on uploading the signed form, please contact us by mail.
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4. [Optional] The management is able to return the request to the applicant, when it requires a thorough revision to be accepted.
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5. [Optional] When the request is send back to the applicant, he has to revise it and the resubmit the request.
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6. Management will check the request and when satisfied, release it for further checks by the biobank
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7. Management will mail the request towards the ethics commission.
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8. The ethics commission might approve the request. Alternatively, they contact management.
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9. The biobank might approve the request. Alternatively, they contact management.
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10. When all approvals from the previous steps are given, the request is automatically passed to the UAC.
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11. The head of UAC needs to release the request for sending out data and biomaterial.
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12. The biobank will send the biomaterial to the applicant.
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13. After analyzing the biomaterial, the applicant sends the results back for merging with supplement data.
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14. The biobank will merge the data and send it back to the applicant.
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The applicant files a new request. It starts off in draft state, in which it is only visible to the applicant and can be edited and saved freely. When the request is ready for submission, the applicant clicks "Finalize".
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## Intern
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## Intern
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